Our publication scheme

The Freedom of Information (FOI) Act and Environmental Information Regulations (EIR) are designed to increase accountability and transparency.

This is our publication scheme, which lists the information that we routinely publish to fulfil our obligations under the FOI Act. We follow the Information Commissioner’s Office (ICO’s) model publication scheme.

Who we are and what we do

What we spend and how we spend it

  • Annual Audit Letter
  • Budget – contained in Joint Committee Papers
  • Capital Programme
  • Financial Procedure Rules
  • Invoices over £500
  • ISA 260 Report
  • Pay Policy
  • Purchase Card Transactions
  • Statement of Accounts

What our priorities are and how we are doing

  • Annual Report
  • Infograms from range of Projects
  • Performance Reports – contained in Joint Committee Papers
  • Service Area Plans
  • Service Delivery Plan

How we make decisions

  • AATS Committee Meetings
  • Complaints against the Service Procedure
  • Elected Members
  • Governance and Audit Meetings
  • Joint Agreement
  • Memo of Understanding
  • Members’ Code of Conduct
  • Members Guidance Notes
  • Members Handbook
  • Scheme of Delegation
  • Service Delivery Plan
  • WYJS’ Code of Corporate Governance
  • WYJS Committee Meetings

Our policies and procedures

  • Anti-Fraud and Bribery Policy
  • Complaints against the Service Procedure
  • Data Protection Policy
  • Financial Procedural Rules
  • Freedom of Information and Environmental Information Regulations Policy
  • Privacy Notice
  • Risk Management Policy
  • Subject Access Request Procedure
  • Trading Standards Enforcement Policy
  • WYAAS and ASWYAS Code of Practice
  • WYTSS Delegated Legislation
  • Archive Service (available on request):
    • Access to Records Policy
    • Appraisal Policy
    • Cataloguing Policy
    • Collection Policy
    • Collections Care and Conservation Policy
    • Collections Development Policy
    • Copying Policy
    • Digital Archives Policy
    • Exhibition Loans Policy
    • General Terms and Conditions of Deposit
    • WYAS Learning and Engagement Policy
    • WYAS Safeguarding Children and Vulnerable Adults Policy
    • WYAS Volunteer Policy

Partnerships and projects

Joint Services are involved in a wide range of joint ventures and other projects with internal and external providers.  For example WYJS manage the consumer helpline, Consumer Direct (Yorkshire and Humber Region), on behalf of the Department of Trade and Industry (DTI). Joint Services also works in partnership with the Constituent Authorities, West Yorkshire Police and also works with a number of smaller Community Groups in an advisory capacity through the Community Support Network.

The services we offer

Services for businesses

Services for the public

News and events

Access to historical records

Free access to original records or surrogate material is available in our searchrooms (link to archive contact page). We may charge a fee to carry out research necessary to tell you whether or not we hold specific information. We also charge for copies of documents.

Most records are available for general access but a few are closed in whole or part because information in them is exempt information under the FOI Act or the EIR. Information on exemptions and closed access periods is available from our Access to Records Policy (available on request) and will be reviewed on request. There is no charge for this review. Enquiries and requests for review of closed records should be sent to the Head of Archives in the first instance.

On request:

  • Bradford Archives 1974 – 1995: an illustrated guide to Bradford District Archives (£4.00 + P&P)
  • Calderdale Archives 1964-1989: an illustrated guide to Calderdale District Archives (£4.00 + P&P)
  • Calderdale Archives Supplement 1990-1998 (£1.00 + P&P)
  • Collections Guide 7: Health Records
  • Kirklees Archives 1959-1989: an illustrated guide to Kirklees District Archives (£4.00 + P&P)
  • Man v Machine? The Luddites of West Yorkshire (£2.00 + P&P)
  • Office Collections Guide: Leeds
  • Office Collections Guide: Wakefield
  • Office Collections Guide: Bradford
  • Office Collections Guide: Kirklees
  • Office Collections Guide: Calderdale
  • Recipes Across the Years (£2.00 + P&P)
  • Tracks in Time Tithe Boundary Walk booklet: Calverley/Horsforth/Rawdon
  • Tracks in Time Tithe Boundary Walk booklet: Headingley/Armley/Bramley
  • Tracks in Time Tithe Boundary Walk booklet: Holbeck/Beeston
  • Tracks in Time Tithe Boundary Walk booklet: Pudsey/Tong
  • Tracks in Time Tithe Boundary Walk booklet: Wetherby/Linton
  • User Guide 2: Publications for sale (List of publications available at a charge)
  • User Guide 8: Group Talks and Visits
  • User Guide 12: Copying Services
  • User Guide 13: Handling guidelines
  • User Guide 14: Student guidance
  • User Guide 15: Searchroom guidelines

Archaeology advice

In addition to the information available on the website, the following advice is available on request:

  • Access to Historic Environment Record (HER)

*Free access to the HER for members of the public/academic research. Fee for commercial research. Charges apply for photocopying and postage.

  • Advice/Guidance to local societies
  • Advice on the protection, management and conservation of the historic environment to the WY local authorities and landowners
  • Identification of archaeological finds
  • Provision of archaeological specifications and monitoring for development control purposes

*Fee levied for commercial activities.

Ecology advice

In addition to the information available on the website (link), the following advice is available on request:

  • Access to the Ecological Record

*Free access to the Ecological Record for members of the public/academic research. Fee for commercial research. Charges apply for photocopying and postage.

  • Advice on the protection, management and conservation of the natural environment to the WY local authorities and landowners
  • Provision of survey activity to support Local Authorities
  • West Yorkshire Local Wildlife Site Selection Criteria
  • Wildlife Habitat Network maps for the 5 Districts

The method by which information published under this scheme will be made available

We provide information on our services through a range of formats and tools. Much of the information around our services is provided digitally on this website and through social media:

In exceptional circumstances some information may be available only by viewing in person. An appointment to view the information will be arranged within a reasonable timescale with the appropriate team.

Charges which may be made for information published under this scheme

Material which is published and accessed on our website will be provided free of charge.

FOI and EIR requests may be charged at a ‘reasonable amount’ which will take into account photocopying, printing and postage and the amount of time spent by staff in dealing with the request.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment will be required prior to provision of the information.

Written requests

Information held by us that is not published under this scheme can be requested in writing when its provision will be considered in accordance with the provisions of the FOI Act and EIR.

Contact us to make a request by telephone on 0113 2530 241 (EIR only) or in writing at:

West Yorkshire Joint Services, Nepshaw Lane South, Morley, Leeds LS27 7JQ